IAAPA Expo Europe 2023 Exhibitor Services Guide

Unloading

You can access the loading area via Tor 1, all loading doors are on ground level with direct access to the exhibition halls. While there is no truck parking available at Messe Wien’s premises, as recommended by Messe Wien you can find available truck parking spaces in and around the city by using a live app. Click here for the live app.

Please Note! There are weekend traffic restrictions in Austria for trucks and trailers over a certain weight. Click here for full details on traffic restrictions, truck parking and unloading.

Parking at Messe Wien

Parkhaus A is the closest car park for IAAPA Expo Europe. It has 1,400 spaces and costs €4.20 per hour. Daily tickets are also available to purchase from the 4ForEverything webshop at the cost of €21.25 per day per vehicle. Daily tickets are available at this rate on the following dates: 22 - 30 September. When you park your car, please come to the 4ForEverything service desk located between Foyer A and Hall A to collect your daily tickets.

This section has the forms and documents where immediate action is required. Please ensure you complete all forms, it is essential!

This section is for Space Only (Raw Space) Exhibitors, here you will find Space Only Stand Regulations and the forms that you need to complete and submit for IAAPA Expo Europe 2023.  If you're unsure whether you are a Space Only or Shell Scheme exhibitor please check your contract

This section is for Shell Scheme Exhibitors, here you will find information and the forms that you need to complete and submit for IAAPA Expo Europe 2023.  If you are unsure if you are a Shell Scheme or Space Only Exhibitor please check your contract.  Shell Scheme includes the following:

• 2.5m high octanorm shell scheme

• White wall infill panels

• 400mm high fascia constructed from octanorm system

• White fascia infill panels

• Nameboard with company name and country flag

• Full-color IAAPA Expo Europe logo applied per open side of fascia

• 1 x 1kW power socket per stand

• 1 x LED spotlight per 3 sq.m of stand space

• Grey carpet

HEALTH AND SAFETY

Health and Safety are of the utmost importance so please ensure you read through the overview and use the Method Safety Guide to complete all the information required.  Any questions please email [email protected]

Space Only Booths and Shell Scheme Booths please complete your relevant Risk Assessment Form below and return to [email protected]

This section of the manual takes you to the show rules and regulations and includes useful information such IAAPA’s IP Policy, your contractual terms as an exhibitor, show policies and Messe Wien's technical regulations. 

For safety reasons and in line with Messe Wien's regulations there will be an officially appointed structural engineer that will carry out an inspection of all stands.  This inspection will happen during move in hours.  There is no charge to exhibitors for this inspection.  However, we ask that you read "Onsite Structural Inspection" in this section to ensure your stand meets all expectations.  Any questions please email  [email protected]

Intellectual Policy and Procedures

We have partnered with DSV again who can look after all your needs for shipping and handling for IAAPA Expo Europe.  In this section you will find the tariffs, order form and shipping instructions.  

Here you will find information on getting to/from the venue, parking, parking prices, deliveries, access maps and much more.

Here are marketing opportunities for you at IAAPA Expo Europe.  From using exhibitor guest passes to bring in more attendees to some of the great sponsorship opportunities we have on offer.  You can also advertise with IAAPA, benefit from enhanced entries in Connect+, use the lead retrieval service to enable you follow- up with clients after the show, learn more about the exhibitor webinars that will take place in June and July, as well getting great tips from the Exhibitor Success and ROI Center.  A new initiative for 2023 is our brand new hosted buyers program which aims to facilitate more meaningful business and support connections between the top buyers and manufacturers and suppliers.

Exhibitor Guest Program 

Invite your guests to meet you during IAAPA Expo Europe. Log in to the exhibitor registration portal and follow step-by-step instructions. Don’t miss out the opportunity to invite your customers to attend for free.

Promote Your Presence Tools

Access here ready-made images and copy for you to use to share that you will be exhibiting in Vienna in September. 

NEW - Personal Guest Invites Dashboard and Digital Assets Toolkit!