Speaker Resource Center
Important Dates:
September 18th- Presentations Due
November 18th-22nd – IAAPA Expo
Expo Registration
Conference speakers receive complimentary registration to IAAPA Expo 2019 with access to the trade show floor and education conference. IAAPA does not reimburse speaker travel or other expenses; we encourage you to reserve lodging as early as possible. Please visit our Hotel and Travel page for more details. Promotional Codes have been emailed to confirmed speakers.
Promote Your Presence
Promote your presence by downloading social media graphics for LinkedIn, Facebook or Twitter.
Presentation Template and Format
Download the official IAAPA Expo 2019 template.
Uploading Presentations
If you’re involved on a panel of speakers, please work with your session coordinator to combine presentations into one file. Please name files using the following naming convention:
«Day»_«Room_Number»_«Session_Title».
Here are some helpful tips when preparing slides:
- IAAPA complies with all copyright laws.
- All articles, cartoons, graphs, etc. must have copyright permission obtained before speakers present those materials. To access free distribution of otherwise copyrighted work, visit creativecommons.org.
- If your presentation utilizes videos, they must be embedded into the presentation.
- Presentations cannot be overly promotional and cannot include advertisements for products or services.
Welcome Slide:
The first slide of a presentation is often referred to as the opening slide/welcome slide.
To present a good introduction, please list the following:
- Session title
- Speaker name(s), speaker title(s), and speaker company(ies)
- Date
Slides:
- Avoid text heavy slides. Text-heavy slides are a distraction to the primary message.
- Avoid having more than one point per slide.
- Avoid having too many slides. Every slide should have a purpose - if a slide doesn't, cut it.
Font:
For all presentations we recommended to use IAAPA font type, Arial. Please avoid licensed and unique fonts that are not compatible with the standard MS Office font package.
Graphics, charts and illustrations:
- Ensure the slides are image rich, and easy to understand.
- Only use high-resolution pictures and graphics.
- Keep graphs visually clear, even if the content is complex.
Using Bullet Points and Animations:
- Limit the number of bullet points in a screen to 6.
- Keep bullet points brief.
- Use slide animations and transitions sparingly.
The adult learning theory suggests that the best learning environments are the ones that are collaborative and utilize a problem-based approach.
Press Information
- Press are asked to identify themselves from the stage as the session begins. Ambassadors are also instructed to look at the badges as they scan attendees and inform the speakers of any press in the room.
- If the IAAPA team learns of interest by a reporter to cover a session, we communicate that to the speakers.
- Speakers should always assume press will be in every education session and be careful not to say anything that should appear in a newspaper. Also keep in mind, attendees may tweet/post any comment which could be circulated or pick up by a media outlet.
If the session requires it to be closed to the press that should be communicated to the IAAPA team as soon as possible.
Speaker Webinar
To prepare to be a speaker IAAPA Expo 2019, please attend a Speaker Webinar.
Dates of Speaker Webinar: (TBD)
Check-In and Speaker Ready Room
Speakers should check in at the Education Office in room S331A upon arrival. Here you can check-in and pick up your badge, confirm changes to your session, arrange to meet speakers, update your slides, or enjoy a quick refreshment.
Education Office Hours:
Sunday Nov. 22nd: 1:00 p.m. - 5:00 p.m.
Monday Nov. 18th - Thursday Nov. 19th: 8:00 a.m. - 6:00 p.m.
Access to Session Rooms
Speakers should plan to arrive to session rooms at least 15 minutes before the presentation to ensure everything is ready and to set-up slides.