If your sponsorship package includes the ability to provide giveaways, we kindly ask you to email Aarti Maharaj at [email protected] with details about the giveaway so we can provide IAAPA approval. Approval is required for all giveaway items. If you need quantity estimates, we would be happy to provide our team’s current estimates for your sponsored event.
Please keep in mind that IAAPA is committed to promoting safe rider behavior. Brochures or other marketing materials may not depict riders with hands in the air or holding loose articles, and all riders should be holding onto provided safety restraints.
For all sponsored giveaway items that have received IAAPA approval, please use the below shipping instructions. Sponsored giveaway items should be shipped to the sponsor storage room (N221) and NOT to your exhibitor booth. We highly encourage sponsors to ship their giveaways to the Freeman Warehouse.
Please note the following strict deadlines for shipments:
- Freeman Warehouse receiving is available from October 10 to November 2.
- When shipping to Show Site, items can only arrive between November 9-10.
Please note that if your items arrive any time before the above dates, they may be returned to the sender or additional fees may apply. If items are not received by November 10th, they may not be included in our distribution plan. We highly encourage you to attach the below shipping label to your shipment to avoid confusion or delays.
Please use the below shipping labels (Shipping to Warehouse is preferred):
Once shipped to the sponsor storage room, please send all tracking information and the below details to Aarti Maharaj at [email protected].
- Shipping company name
- Where shipping (warehouse/show site)
- Expected arrival date
- Carrier
- Tracking information
- Description of what being shipped (i.e. 5 boxes of socks)
Please also provide Aarti Maharaj with details on how you would like to handle any leftover giveaway items following the conclusion of your sponsored event.
- Items delivered to your exhibitor booth
- Meet sponsorship team onsite at selected day/time to collect items
- Items shipped to sponsor at sponsor’s expense (Provide address details)