Shipping-General Information
There are two ways to ship your materials, either to the Advance Warehouse or Direct to Show Site, each will accept shipments based on specific dates, outlined below. Advance Warehouse freight will be delivered to the booth prior to exhibitor setup. Either way you ship, you will pay Material Handling fees to have your shipment delivered to your booth. Shipping costs are additional and will be charged by the company that you arrange your shipment.
- Shipping Address - Advance Warehouse
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Available October 11 – November 11
GES
IAAPA
EXHIBITOR NAME / BOOTH # _____
7945 Mandarin Drive
Orlando, FL 32819-8706
United States of AmericaAny shipments arriving at the Advance Warehouse after Monday, November 11, will incur additional charges. Please note that the GES warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigeration or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108"H x 93"W.
Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 12:00 PM and 1:00 PM - 5:00 PM (closed on holidays). Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number:(888) 508-5054. - Shipping Address - Direct to Show Site
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Cannot arrive prior to your Targeted Move-in and/or General move-in, see the Schedule.
GES
IAAPA
EXHIBITOR NAME / BOOTH # _____
Orange County Convention Center - North/South Building
9899 International Drive
Orlando, FL 32819-8706
United States of America- Targeted Move-in will begin at 8:00 a.m. on Thursday, November 14.
- Login to the GES Expresso Site to request an earlier move-in date/time than what your booth has been assigned.
- General exhibitor move-in will begin at 8:00 a.m. on Saturday, November 16.
- Hanging signs/banners should be sent to the GES Warehouse by Monday, November 11. Please use the sign/banner labels.
- Shipping Companies
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IAAPA recommends that you use our preferred service providers to ensure the timely delivery of your booth materials. However, you are free to use any carrier you choose. If you use a different carrier (UPS, FedEx, etc.) make sure to keep all records and tracking numbers in case you need to track your shipment on-site. Also, please be aware that all carriers (trucking companies) must check in no later than 10:00 a.m. on Sunday, November 24 for freight pickup.
Freeman Exhibit Transportation for domestic air and ground shipping.
International exhibitors are advised to arrange shipment through our official International Freight Forwarder and Customs Broker, DSV Fairs and Exhibits.
- Outbound Shipments
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All outbound shipments require a GES material handling agreement which can be picked up at the Exhibitor Service Desk on-site. Once all your materials have been packed, labeled and ready to be shipped, return the agreement to the GES desk. It can also be submitted online through the GES Expresso Site.
All carriers must be checked in at the Marshaling Area by 10:00 a.m., Sunday, November 24. All exhibit material must be removed from the OCCC by 12:00 p.m., Sunday, November 24. If your designated carrier fails to pick-up by 10:00 a.m. or refuses to accept your shipment, GES will re-route such shipment at the exhibitor’s expense.