Badges / Exhibitor Registration Info
Complimentary exhibitor staff badges are provided to exhibitors for on-site access to the trade show. Exhibiting companies will be allotted five (5) staff badges for the first 100 square feet of exhibit space and two (2) staff badges for every 100 additional square feet of exhibit space under contract with a maximum of 50 complimentary staff badges, per exhibit booth. Tabletop Exhibits receive two (2) staff badges. See Badge Allotments below.
Additional staff badges are available at the cost of $189 for members or $349 for non-members, per badge, which is the lowest member/non-member rate for the Expo.
- Badge Guidelines
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- Registration includes complimentary access to the education conference program for exhibiting members. Not yet members can purchase this package for $429.
- All special events including breakfasts, lunches, and receptions are ticketed events with a separate registration fee. Exhibiting members save 40%. Pre-registration is required, and space is limited.
- No one under the age of 18 can access the show floor during move-in or move-out, even if registered as an exhibitor.
- Do not register non-exhibitors through the Exhibitor Registration site. IAAPA will charge a $300 penalty per exhibitor staff badge used by a buyer. Use the Exhibitor Guest Invitations to register current/prospective clients to attend the trade show free.
- All badges and tickets must be collected on-site. One person may collect for the entire team but will be required to provide a picture identification AND a company business card.
- Exhibitor Registration Instructions
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1. Go to the Exhibitor Registration section in your Exhibitor Portal (COMING SOON).
2. Select your company name from the drop-down menu.
3. Use the same password as submitting your booth contract. If you cannot locate it, contact IAAPA at [email protected].
4. Once logged in, you will be on the Register Staff tab which is like the home page. Scroll down to Manage Booth Staff and click "Add Booth Staff". If you want to register your whole team at once, click "Upload a Booth Staff List" using the template provided.
5. Once you have entered the names of all your on-site team, go back to the Register Staff tab and scroll down to Completed Registrations. Click the shopping cart image to purchase tickets for special events such as networking receptions or tours. Members will receive a discounted rate. You may only purchase one ticket per person, and you must pay for each person individually.
6. Once you have registered all your staff, go the Exhibitor Summary page. Click the “Send All Confirmations” button or you can send individually. Confirmations are NOT automatically sent.
7. Go back to the Register Staff tab and scroll down to Completed Registrations. Select the names of the team members you would like to send a confirmation letter to and click the "Send Email to Selected" button.
You can login to the Exhibitor Console and use the Exhibitor Registration section to cancel or substitute staff names prior to your badges printed on-site. Any changes can also be made on-site at no charge if the badge has not been printed. Once printed, the original badge must be brought to registration before a name change will be made.
There are no refunds for canceled or lost tickets. The fee is 50% of the early bird member/non-member rate to replace any lost, stolen, or misplaced badges.
- Badge Allotments
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Booth Size Staff Badge Allotment Tabletop Exhibit 2 100 sqf (10'x10') 5 200 sqf (10'x20') 7 300 sqf (10'x30') 9 400 sqf (10'x40' or 20'x20') 11 600 sqf (20'x30' or 10'x60') 15 800 sqf (20'x40') 19 900 sqf (30'x30') 21 1000 sqf (20'x50') 23 1200 sqf (30'x40' or 20'x60') 27 1500 sqf (30'x50') 33 1600 sqf (20'x80' or 40'x40') 35 1800 sqf (30'x60' or 20'x90') 39 2000 sqf (40'x50' or 20'x100) 43 2100 sqf (30'x70') 45 2400 sqf and larger (30'x80', 30'x90', 40'x70', 60'x80', etc.) 50 - Charity Events
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Golf, run, and ride for a good cause! These three charity events will raise funds for Give Kids The World Village, an 89-acre, nonprofit resort in Kissimmee, Florida, that provides weeklong, cost-free vacations to critically ill children and their families.
- Wristbands
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Move-In
Exhibitors may wear wristbands, instead of their exhibitor badges, during move-in (through Sunday, November 17) and move-out to access the trade show floor. Exhibitor Registration opens on-site, Saturday, November 16 at 12:00 p.m. for those who wish to wear their badge instead.
Wristband use during move-in is only available November 14-17. The last day of exhibitor move-in, Monday, November 18 all exhibitors will need an exhibitor badge to access the show floor. Wristbands will not be valid entry that day. Exhibitors must collect their on-site badges at registration by Monday to access the show floor.
Those that request wristbands in advance must do so by October 11 – no exceptions. Wristbands will be mailed via regular USPS mail to US addresses ONLY the week of October 21-25. International exhibitors and those that miss the October 11 deadline that need access to their booth prior to November 16 should pick-up wristbands on-site at the Security Office (Room S221) beginning November 14.
Login to your Exhibitor Console and click "Exhibitor Required Documents" to complete the form by Oct. 11.
Move-Out
Wristbands for move-out are not needed unless the person moving out was not registered for the show. They can pick-up wristbands at the Operations Office or at the Security Office (Room S221) after 2:00 p.m. on Friday, Nov. 22. Exhibitors bringing in staff/equipment to assist with the dismantling of their booth will need to wait until 5:00 p.m. on Friday, November 22 to access the show floor.
For safety and security concerns, non-exhibitors are NOT permitted to access the show floor during move-in and move-out. Exhibitors that provide wristbands to buyers or EAC's will receive a $300 fine and/or loss of seniority points.
EXHIBITOR REGISTRATION COMING SOON!