Health and Safety Guidelines at IAAPA Expo
Duty of Care
IAAPA is focused on providing a safe and healthy environment for attendees, exhibitors, and our team at IAAPA Expo. IAAPA is working closely with our partners at the Orange County Convention Center (OCCC) and Orlando Health to develop and implement a comprehensive plan focused on a safe and successful IAAPA Expo 2021. IAAPA is also following the latest guidance and recommendations for large groups and meetings from the US Centers for Disease Control and Prevention. This is a living document that will continue to evolve, incorporating innovative features that will further enhance the onsite experience and safety for everyone in attendance. Guidelines subject to change based on local health and safety policies. The following are as of June 28, 2021.
COVID Risk Statement
Before you register, please note:
- Public health agencies warn some individuals may be at increased risk in public places. Some government health organizations recommend people 65 years and older, those who live in nursing homes or long-term care facilities, and people with underlying medical conditions (particularly if not well controlled) should either remain home or keep their distance from others. Underlying medical conditions include conditions such as chronic lung disease or moderate to severe asthma, serious heart conditions, immunocompromise, severe obesity (body mass index [BMI] of 30 or higher), diabetes, chronic kidney disease undergoing dialysis, and liver disease.
- Guests, employees, and visitors need to abide by all guidelines and recommendations to ensure their own health and safety and to ensure the health and safety of others.
We rely on you to protect yourself:
- If you’re sick, please don’t participate and encourage your family/traveling party not to participate until everyone is well.
- Wash your hands with soap and water or sanitize your hands often, and particularly after you touch surfaces touched by others.
- Avoid touching your face.
- Maintain appropriate physical distance from others.
- Cover your mouth and nose with a mask/face covering
Even with precautions in place, there is still some risk of exposure to COVID-19. We are committed to keeping you healthy and safe and have taken a number of precautions, including those recommended by applicable health authorities, but we cannot guarantee you won’t be exposed to COVID-19.
- Masks/Face Coverings
Individuals who are fully vaccinated have the option to wear a face covering while in the facility or at Expo-related events except while riding Expo transportation in which a face covering will be required. Individuals who are not full vaccinated who are age 2 and up will be required to wear a face covering while in the facility, riding Expo transportation, and taking part in off-site Expo-related events. While we do not require proof of vaccination, we do expect individuals who are not fully vaccinated to wear a face covering.
Face coverings can be removed when actively eating food and beverage in a stationary position and maintaining appropriate physical distancing. Complimentary masks will be available for those that need one. All face coverings must:
- Be made with at least 2 layers of breathable material
- Fully cover the nose and mouth and secure under the chin
- Fit snugly but comfortably against the side of the face
- Be secured with ties or ear loops and allow the attendee to remain hands-free
- Neck gaiters, open-chin triangle bandanas, and face coverings containing valves, mesh material or holes of any kind are not acceptable
- Hand Washing/Hand Sanitizing
Frequent hand washing with soap and water for a minimum of 20 seconds is encouraged to help combat the spread of germs. Touchless hand sanitizer stations will be located throughout the facilities including restrooms, concourses, food and beverage areas, meeting rooms, registration areas, and the trade show floor. Avoid touching your eyes, nose, and mouth.
- No Contact Policy
Meeting and greeting are a core part of IAAPA Expo. To help reduce the potential spread of germs and to maintain physical distance, please no handshaking, hugging, or touching others. Suggested alternative greetings include say hello, wave to the person, give a nod, mime a fist bump, or show your jazz hands. Attendees are discouraged from sharing printed business cards and exhibitors should consider touchless devices such as lead retrieval options.
- Physical Distancing
Individuals should leave at least 3 feet (1m) of empty space to the person closest to them. To help ensure Expo attendees can adhere to physical distancing, IAAPA has added:
- Signage and visuals encouraging and promoting physical distancing.
- Designating separate entrances and exits when possible.
- Capacity limitations at education sessions.
- Floor markings designating incremental physical distancing.
- Coordinating with the facilities for elevator and confined space capacities and usage.
- Adding physical barriers such as sneeze guards.
- Crowd Density / Flow and Density
IAAPA Expo will following physical distancing requirements based on a 3-foot radius (approximately 1m) space separating individuals and physical distancing space of approximately 7.1 sq. ft. circle per person (2.16sqm). This guideline will be followed whenever possible in all areas including the trade show floor, registration area, lobby areas, education sessions, special events, and meeting rooms.
- Cleaning and Disinfectant Procedures
The OCCC has received the GBAC STAR™ Accreditation from the Global Biorisk Advisory Council® for its coronavirus cleaning and prevention efforts. The OCCC’s enhanced cleaning and disinfectant procedures adheres to US Centers for Disease Control and Prevention (CDC) and World Health Organization (WHO) guidance. OCCC staff have increased the frequency of cleaning and disinfecting bathrooms and commonly touched objects such as hand railings and door handles. The OCCC’s current guidelines are here: www.occc.net/guidelines. You can find OCCC Operational Procedures here.
- Onsite Medical
IAAPA has partnered with Orlando Health, one of Central Florida’s most recognized health care systems. IAAPA attendees will have access to 24/7 medical care through Orlando Health’s Virtual Visit program, which connects guests directly to a physician through their phone, tablet, or computer. In addition, we will have an on-site first aid team to assist anyone who is unwell, including anyone displaying COVID-19 symptoms.
- COVID-19 Vaccinations
IAAPA encourages participants to be vaccinated, but it is not a requirement to attend.
- COVID-19 Testing
The Orlando International Airport offers rapid-result COVID-19 testing. Information is available here. Both CVS and Walgreens offer COVD-19 services including at-store and at-home testing. Please check with your airline which COVID-19 test is required and how far in advance of your departure the test may be taken.
- Personal Accountability Commitment
By attending IAAPA Expo in Orlando, FL, you agree to abide by and engage in the health and safety guidelines outlined. Anyone with symptoms such as fever or feelings of being sick should not attend, including anyone who has been in close contact with a person known to have COVID-19.