IAAPA Attractions Expo 2016 Educational Session Submission Form
IAAPA Speakers’ Guidelines
Please carefully review the following information and guidelines for speaking at IAAPA Attractions Expo 2016 in Orlando, Florida. This year, we will continue our pledge to “Go Green” and provide only paperless supplemental materials for our education sessions. All prospective 2016 speakers must familiarize themselves with this information.
What IAAPA Expects from Attractions Expo Speakers
- Provide electronic versions of appropriate notes, slides, handouts, and/or other supplemental materials related to their session to IAAPA to be posted online for members and attendees to access. Materials must be provided to IAAPA in advance so that PDF versions can be made available to attendees during the Expo. Prospective speakers should be willing to commit to submitting electronic handout materials by October 21, 2016.
- For sessions with multiple speakers, a session coordinator should be designated. This person will be the primary contact person and coordinator for the session and will facilitate communications between IAAPA and all of the session’s speakers. The session coordinator is responsible for ensuring that all speakers associated with their session(s) are aware of, and agree to, the information and expectations provided in the IAAPA Speaker Guidelines.
- Sessions may include a maximum of four (4) speakers per 75 minute session and one (1) moderator.
- In accordance with IAAPA policies, speakers presenting at IAAPA Attractions Expo are not permitted to present at, participate in, or support other commercial or fee-based events held in the same city (Orlando, FL or surrounding area) during the week before, during, or immediately after IAAPA Attractions Expo.
- Speakers at IAAPA educational sessions are expected to provide educational presentations with no commercial influence. Sales and product promotions are prohibited at education sessions.
- Speakers grant IAAPA permission and rights to record their session and make the recording and materials available through IAAPA's website and publications at IAAPA's discretion, including for sale. If a speaker does not want their session recorded they must notify IAAPA’s education department in writing on or before October 21, 2016, and receive written acknowledgment that their request has been received.
- Speakers are expected to adhere to the timeline outlined in the information IAAPA provides.
What Speakers may Expect from IAAPA
- IAAPA will notify every session coordinator submitting under the Call for Sessions by early June 2016 to advise them if their session has been selected for IAAPA Attractions Expo 2016.
- IAAPA will provide the audio/visual equipment for each session. This will include: a computer (with DVD drive and USB ports) connected to a projector and screen, a speaker’s podium with microphone, table with microphones. A lavaliere microphone will be provided if it is requested prior to the start of IAAPA Attractions Expo 2016.
- IAAPA will provide a computer in the Speaker Ready Room where speakers may rehearse, test for software version differences, and leave a revised/ final version of their presentation to be posted online.
- IAAPA will provide attendees with access to electronic versions of the supplemental materials (including PDF versions of presentations, handouts, notes, etc) which are provided to IAAPA by speakers. IAAPA will promote a “green” Expo and will not print or distribute printed materials.
- IAAPA will strive to promote and acknowledge speakers and their sessions through the IAAPA website and printed materials.
- IAAPA will provide complimentary IAAPA Attractions Expo 2016 registration for no more than four (4) IAAPA Committee approved speakers per session.
- IAAPA may assign a member of an IAAPA committee to speakers to serve as a liaison and resource in preparing for the event.
By continuing and submitting a proposal, you are agreeing that you have read and accepted the Speaker Guidelines on behalf of all speakers in your session.