IAAPA 2018 IAE Website Masthead
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Expo Location
Orange County Convention Center (OCCC)
North and South Buildings
9899 International Drive
Orlando, FL, US

2018 Dates
Conference: Nov. 12 - 16
Trade Show: Nov. 13 - 16

2018 Trade Show Floor Hours
Tuesday, Nov. 13: 10am - 6pm
Wednesday, Nov. 14: 10am - 6pm
Thursday, Nov. 15: 10am - 6pm
Friday, Nov. 16: 10am - 4pm

Services Guide

IAAPA Attractions Expo 2017 - Exhibitor Services Guide (ESG)

This Guide contains all the forms and necessary information you need to plan for your exhibit at IAAPA Attractions Expo 2017.

It is the responsibility of each exhibiting company and their personnel to abide by the rules, regulations and policies governing IAAPA Attractions Expo 2017. The information contained in this Guide is an extension of each exhibitor’s space contract.  Show policies and procedures are intended to maintain the quality and safety of the 2017 Trade Show.

Questions about the information contained in the Guide can be directed to the individual vendor, as outlined on the Contractor Contacts, or to exhibitors@IAAPA.org.

Not sure where to start? Check out the Step-by-Step Guide through the Exhibitor Services Guide so you don't miss a thing! Also, review past Exhibitor Bulletins for reminders and updates.

Section 1 - General Exhibiting Information

Key Show Information
Deadlines/TO DO Checklist
SCHEDULE including move-in/out
Targeted Move-in
CONTACTS Official Vendors & IAAPA Staff
FLOOR PLAN Trade Show
Official Contractor (Freeman) - General Information
Online Ordering
Electrical Safety Guidelines and General Safety Guidelines
Housing & Travel​

Full Section 1 Download

Section 2 - IAAPA Required Forms

Insurance Certificate
Booth Layout Submission
Audience Participation Safety Form
Show Program Exhibitor Listing
Login to submit above required forms​
Exhibitor Staff RegistrationExhibitor Registration site

Exhibitor Appointed Contractors (if using) / EAC Registration site

Full Section 2 Download (15MB size)


Section 3 - Booth Design & Components

Design/Display GUIDELINES 
Booth Display Specifications
Photos of 10'x10' Pipe/Drape
FOOD Sampling FORM
Cooking-Gas-Flame-Heat Device FORM
Balloons/Lighter-than-Air FORM
Multi-Level & Covered Exhibits FORM
Fireworks/Pyrotechnics/Special Effects
Outside Tent Permit

Full Section 3 Download


Section 4 - Shipping & On-Site Handling

HANDLING/Freight Movement and SHIPPING
Handling Costs & Freight FAQ
Cartload Handling - POV Express
Direct Mobile Units Spotting Fee FORM
Marshaling Yard Directions & MAP
Shipping LABELS
International Freight Forwarder & Customs Broker
Domestic Transportation
Parking Information & MAPS

Freight Procedures - Inbound & Outbound

Full Section 4 Download

Section 5 - Labor & Storage

LABOR FORM
Rigging/Sign Hanging FORM
Forklift/Lifts/Rigging Labor FORM
Storage FORM
Refrigerated & Freezer Storage FORM
Booth Cleaning


Full Section 5 Download


Section 6 - Furniture, Carpet, Custom Rentals

Booth Package 10x10/20 FORM
Carpet Brochure & FORM
Furnishings FORM
Accessories FORM
Rental & Custom Exhibits FORM
Fabrics, Graphics, and Signs FORM


Full Section 6 Download

Section 7 - Other Order Forms

Ancillary & Satellite Event Information
Audio-Visual & Computer FORM / Meeting Room A/V
Compressed Air & Gas FORM
Catering Menu & FORM
Charging Station
Electrical FORM
Floral & Plant FORM
Internet/Telecommunications FORM
Interpreters, Hostesses, Talent
Lead Retrieval FORM
Lighting FORM
Photography & Video FORM
Security FORM
/ Security Tips
Water & Drain FORM
Wristbands for Move-in/out

Full Section 7 Download (9MB size)


Section 8 - Promotional Marketing Opportunities

Exhibitor Guest Badges / Exhibitor Guest Registration site
Exhibitor Pre-Show Mailing & On-Site Showcase
Sponsorship Opportunities
Show Program/Daily Advertising
Press/Media Guide
Exhibitor Awards
Give Kids the World
Trade Show Tour Stop Sign-up
Webinar: A How-To Guide to Successful Exhibiting
Attendee Promotional Widget
Social Media Images: Facebook and Twitter

Full Section 8 Download (12.5MB size)


Section 9 - Rules & Regulations

IAAPA Contract Terms
Intellectual Property Policies - 知识产权与展会政策
Show Rules & VIOLATIONS
Union Labor Jurisdictions
OCCC Exhibitor Conditions

Full Section 9 Download