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Expo Location
Orange County Convention Center (OCCC)
North and South Buildings
9899 International Drive
Orlando, FL, US

2019 Dates
Conference: Nov. 18 - 22
Trade Show: Nov. 19 - 22


The Exhibitor Services Guide contains all the forms and necessary information you need to plan for your exhibit at IAAPA Expo. It is the responsibility of each exhibiting company and their personnel to abide by the rules, regulations and policies governing IAAPA Expo. The information contained in this Guide is an extension of each exhibitor’s space contract.  Show policies and procedures are intended to maintain the quality and safety of the Expo.

Questions about the information contained in the Guide can be directed to the individual vendor, as outlined on the Contractor Contacts, or to exhibitors@IAAPA.org.

Not sure where to start? Check out the Step-by-Step Guide through the Exhibitor Services Guide so you don't miss a thing! Also, review past Exhibitor Bulletins for reminders and updates (last update 11/01/2018).

Section 1 - General Exhibiting Information

Key Show Information
Deadlines/TO DO Checklist
SCHEDULE including move-in/out
Targeted Move-in
CONTACTS Official Vendors & IAAPA Staff
Official Contractor (Freeman) - General Information
/ Online Ordering
Electrical Safety Guidelines and General Safety Guidelines
Housing & Travel​

Full Section 1 Download

Section 2 - IAAPA Required Forms

Insurance Certificate
Booth Layout Submission
Audience Participation Safety Form
Show Program Exhibitor Listing
Login to submit above required forms​
Exhibitor Staff Badge Registration
/ Registration link
Exhibitor Appointed Contractors (if using) /
EAC Registration link

Full Section 2 Download (12MB size)

Section 3 - Booth Design & Components

Design/Display GUIDELINES 
Booth Display Specifications
Photos of 10'x10' Pipe/Drape
FOOD Sampling FORM
Cooking-Gas-Flame-Heat Device FORM
Balloons/Lighter-than-Air FORM
Multi-Level & Covered Exhibits FORM
Fireworks/Pyrotechnics/Special Effects
Outdoor Tent Permit
Tent & Membrane Conditions
Exploration Station - Outdoor Structure Exhibitors

Full Section 3 Download

Section 4 - Shipping & On-Site Handling

HANDLING/Freight Movement and SHIPPING
Handling Costs & Freight FAQ
Cartload Handling - POV Express
Direct Mobile Units Spotting Fee FORM
Marshaling Yard Directions & MAP
Shipping LABELS
International Freight Forwarder & Customs Broker
Domestic Transportation
Parking Information & MAPS

Outbound Shipping

Full Section 4 Download

Section 5 - Labor & Storage

Rigging/Sign Hanging FORM
Forklift/Lifts/Rigging Labor FORM
Storage FORM
Refrigerated & Freezer Storage FORM
Booth Cleaning

Full Section 5 Download

Section 6 - Furniture, Carpet, Custom Rentals

Booth Package 10x10/20 FORM
Carpet Brochure & FORM
Furnishings FORM
Accessories/Showcases FORM
Rental & Custom Exhibits FORM
Fabrics, Graphics, and Signs FORM

Full Section 6 Download

Section 7 - Other Order Forms

Ancillary & Satellite Event Information
Audio-Visual & Computer FORM / Meeting Room A/V
Compressed Air & Gas FORM
Catering Menu & FORM
Charging Station
Electrical FORM
Floral & Plant FORM
Internet/Telecommunications FORM
Interpreters, Hostesses, Talent
Lead Retrieval FORM
Lighting FORM
Video Production & Photography FORM
Security FORM
/ Security Tips
Water & Drain FORM
Wristbands for Move-in/out

Full Section 7 Download (13MB size)

Section 8 - Promotional Marketing Opportunities

Exhibitor Guest Badges
Pre-Show Mailer
Sponsorship Opportunities
Show Program/Daily Advertising
Exhibitor Media Opportunities
Exhibitor Awards
Give Kids the World
Trade Show Tour Stop Sign-up
Webinar:You Asked; We Listened: Best Practices for a Better Return on Your Exhibiting Investment
Digital Upgrade
Exhibitor Assistance Program - Destination Services

Full Section 8 Download

Section 9 - Rules & Regulations

IAAPA Contract Terms
Intellectual Property Policies - 知识产权与展会政策
Union Labor Jurisdictions
OCCC Exhibitor Conditions
Fire Marshal Regulations

Full Section 9 Download