IAE 2016
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Expo Location
Orange County Convention Center (OCCC)
North and South Buildings
9899 International Drive
Orlando, FL, US

2016 Dates
Conference: Nov. 14 - 18
Trade Show: Nov. 15 - 18 

2016 Trade Show Floor Hours
Tuesday, Nov. 15: 10am - 6pm
Wednesday, Nov. 16: 10am - 6pm
Thursday, Nov. 17: 10am - 6pm
Friday, Nov. 18: 10am - 4pm

Services Guide

IAAPA Attractions Expo 2016 - Exhibitor Services Guide (ESG)

This Guide contains all the forms and necessary information you need to plan for your exhibit at IAAPA Attractions Expo 2016.


It is the responsibility of each exhibiting company and their personnel to abide by the rules, regulations and policies governing IAAPA Attractions Expo 2016. The information contained in this Guide is an extension of each exhibitor’s space contract.  Show policies and procedures are intended to maintain the quality and safety of the 2016 Trade Show.

Questions about the information contained in the Guide can be directed to the individual vendor, as outlined on the Contractor Contacts, or to exhibitors@IAAPA.org.

Not sure where to start? Check out the Step-by-Step Guide through the Exhibitor Services Guide so you don't miss a thing! Also, review past Exhibitor Bulletins for reminders and updates (last update Nov. 1).

Section 1 - General Exhibiting Information

Key Show Information
Deadlines/TO DO Checklist
SCHEDULE including move-in/out
Targeted Move-in
CONTACTS Official Vendors & IAAPA Staff
FLOOR PLAN Trade Show
Official Contractor (Freeman) - General Information / Online Ordering
Electrical Safety Guidelines and General Safety Guidelines

Full Section 1 Download

Section 2 - IAAPA Required Forms

Insurance Certificate
Booth Design Layout
Audience Participation Safety Form
Show Program Exhibitor Listing
Login to submit above required forms​
Exhibitor Staff RegistrationExhibitor Registration site

Exhibitor Appointed Contractors (if using) / EAC Registration site

Full Section 2 Download

Section 3 - Booth Design & Components

Design/Display GUIDELINES 
Booth Display Specifications
Photos of 10'x10' Pipe/Drape
FOOD Sampling in Booth FORM
Cooking-Gas-Flame-Heat Device FORM
Balloons/Lighter-than-Air FORM
Multi-Level & Covered Exhibits FORM
Fireworks/Pyrotechnics/Special Effects
Outside Tent Permit

Full Section 3 Download

Section 4 - Shipping & On-Site Handling

HANDLING/Freight Movement and SHIPPING
Handling Costs & Freight FAQ
Cartload Handling - POV Express
Direct Mobile Units Spotting Fee FORM
Marshaling Yard Directions & MAP
Shipping LABELS
International Freight Forwarder & Customs Broker
Domestic Transportation
Parking Information & MAP
Freight Procedures - Inbound & Outbound

Full Section 4 Download

Section 5 - Labor & Storage

LABOR FORM
Rigging/Sign Hanging FORM
Forklift/Lifts/Rigging Labor FORM
Storage FORM
Refrigerated & Freezer Storage FORM
Booth Cleaning

Full Section 5 Download

Section 6 - Furniture, Carpet, Custom Rentals

Booth Package 10x10/20 FORM
Carpet Brochure & FORM
Furniture: Standard (Essential) FORM
Furniture: Premium (Select) FORM
Accessories FORM
Rental & Custom Exhibits FORM
Fabrics, Graphics, and Signs FORM

Full Section 6 Download

Section 7 - Other Order Forms

Audio-Visual & Computer FORM
Compressed Air FORM
Catering Menu & FORM
Charging Station
Electrical FORM
Floral & Plant FORM
Gas FORM
Internet/Telecommunications FORM
Interpreters, Hostesses, Talent
Lead Retrieval FORM
Lighting FORM
Photography FORM
Security FORM / Security Tips
Water Drain FORM

 
Full Section 7 Download (9MB size)

Section 8 - IAAPA Services

Wristbands for Move-in/out
Ancillary & Satellite Event Information
Housing & Travel
Promotional/Marketing Opportunities:
Exhibitor Guest Badges / Exhibitor Guest Registration site
Sponsorship Opportunities
Marketing/Advertising Opportunities
Show Program/Daily Advertising
Press/Media Guide
eBooth Promotion Widget
Exhibitor Awards
Give Kids the World
Trade Show Tour Stop Sign-up

Full Section 8 Download (9MB size)

Section 9 - Rules & Regulations

IAAPA Contract Terms
Intellectual Property Policy & Guidelines 
Show Rules & VIOLATIONS
Union Labor Jurisdictions
OCCC Exhibitor Conditions

Full Section 9 Download