2017 EAS
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EAS 2017 Conference Speaker Page

Thank you for your participation in the conference programme of the Euro Attractions Show 2017 in Berlin. We wish you every success! 

To help you make the best presentation possible at the EAS 2017, IAAPA has developed the following guideline with some useful advice that you can use to improve your Powerpoint file and your presentation style.  All speaker badges are available for pick up, location to be determined. Please come to the speaker ready room to retrieve your badge and opening reception ticket and to check in.

The guideline also explains how to save and upload the presentations as well as some general presentation "do's and don't’s”

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1. Room Set-up
2. Presentation Template and Format
3. Some Helpful Tips When Using MS Powerpoint
4. General Do's and Don'ts
5. Presentations at nearby attractions


1. Room Set-up: 

The conference rooms will be equipped with the following AV to support your presentation, according to the configuration of the room and needs:
- Laptop
- Tabletop microphones
- Hand- microphone
- Ear-microphone
- stage with chairs, lounge – style with coffee tables  
- Lectern
- WIFI is not available in the Conference Rooms 

There is a speaker ready room available. Please come to the speaker ready room 30 minutes prior to your session to check in, receive your badge and ticket to the opening reception and review your presentation. 
We advise all speakers to be present at the conference room at least 20 minutes prior to the seminar.
This gives you enough time to sound-check, setup the presentation and feel the stage. 

 



2. Presentation Template and Format 


To maintain a consistent look-and-feel to each presentation, use the EAS conference PowerPoint template. The PPT will be available soon.

 Save your presentation as follows:
- Date of presentation (DD/MM/YY)
- Seminar title_
- Speaker surname

Example:  24092017seasonalevents_ASmith.pdf
Save the document as .pptx or .pdf (with slides as full pages).
The presentation should be sent to xxx@IAAPA.org 

Submit your presentation on or before 14 August 2017.
And don’t forget: Bring a copy of the presentation on a USB to the seminar with you!

 

3.Some Helpful Tips When Using MS PowerPoint

Welcome Slide:

The first slide of a presentation is often referred to as the opening slide/welcome slide. 

To present a good introduction, please list the following subjects:
- Session title
- Speaker name, title and company
- Date

Backgrounds and font sizes

It is important that slides are made with the template provided in order to keep 16:9 size required to fit on the screen. Therefore use the same background on each page. If you choose to use a colored background in a slide, it is important that the background and the chosen font color are contrasting colors so they work complimentary (i.e. black/white).  

For all presentations we recommended to use IAAPA/EAS font type Helvetica.   Please avoid licensed and unique fonts that are not compatible with the standard MS Office font package.

We recommend using the following standards for the text of the presentation so it is readable for the entire audience.
- Title size: 40 point
- Subtitle or bullet point size: 32 point
- Content text should be no smaller than Verdana 24 point   

Additional remarks:
Do not use all capital letters; It makes the text hard to read
Do not use s acronyms (such as NASA, IAAPA)
Only use italics for:
- Quotes
- To highlight thoughts or ideas
- Books, journals, or magazine titles

Graphics, charts and Illustrations
Avoid using graphics that are difficult to read such as complex and detailed graphics.
Also, avoid graphs and charts that contain too much information in an unreadable format such as a detailed year planning.

Illustrations
Only use illustrations when needed, otherwise they become distracters instead of communicators
Illustrations should relate to the message and help make a point
Ask yourself if it makes the message clearer
Simple diagrams are great communicators

Bullet Points
- Avoid ‘all word slides’; do not type out the whole presentation on to the slides. Instead use bullet points, but keep in mind:
- Limit the number of bullet points in a screen to 6
- Keep bullet points brief
- Slide Animations and Transitions
- Use slide animations and transitions very sparingly. If used too often, audiences will only see the animation and not the message you’re trying to get across.

Slide Animations and Transitions 
- Use the same animation type throughout the entire presentation. Using more than one animation type can be very distracting for the audience.

- Welcome Slide: The first slide of a presentation is often referred to as the opening slide/welcome slide. 

To present a good introduction, please list the following subjects:
- Session title
- Speaker name, title and company
- Date



4. General Do's and Don'ts

Do's:
- Smile!
- Relax and have fun … the audience will feel it.
- Be energetic, enthusiastic, and passionate.
- Use appropriate humor or other ways to engage the audience.
- Know your topic so you don’t need to read it.
- Move around; don't limit or "trap" yourself behind a laptop or podium.
- Shake things up … keep the audience interested.
- Use an interactive format, and involve the audience. Don’t wait until the end to engage them.
- Provide variety.
- Try to add stories, anecdotes, testimonials, or demonstrations that emphasize your point.
- Repeat questions asked by the audience so everyone can hear.
- Stay on track and within allotted time.
- Summarize your key points to wrap up your presentation.
- Provide tools and information the audience can implement.
- Remember that audience is very interested in what you have to say. They want you to do well!
Don'ts:
- Read your presentation or read directly from slides.
- Use big words or acronyms that audience may not know.
- Look over your shoulder at the screen, or worse, stand and talk to the screen instead of to the audience!
- Use slides that are text heavy – if you have that much information to share, post it on the attendee   website!
- Engage in side conversations with other presenters or panelists during the session.
- Answer without repeating the question first. Many people can’t hear the question, so unless you repeat it, the answer will make little sense.
- Use conversation fillers like "um,” "you know," and "like.”
- Speak too quickly.

You, the Presenter
The audience came to see you and are eager to hear your story. Do not use the presentation and media to hide yourself. The media should enhance the presentation, not be the presentation.


5. Presentations at nearby attractions

All presentations at EAS 2017 will take place at the Berlin Messe Exhibition Center.

(This year´s IAAPA Insititute for Attractions Managers will take place at Hampton by Hilton Berlin City West Hotel)

Contact info:
Berlin Messe Exhibition Center

IAAPA Safety Institute
All speakers are pre-registered for the EAS and the Opening Reception. 
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Policy reminder - Education is a No-Sales Zone!

We've all had a few experiences in the past when people pushed themselves or their services too hard. So, we have established a clear line of a "No-Sales Zone" at our meetings. No matter what your product or service, attendees do not feel comfortable when they think you want them to buy something. Be careful not to let any sales talk creep into your presentation—if you do, attendees will turn off and tune out. The balance between developing a relationship and selling is a little tricky, so here are some suggestions to help you on your way.
No back (or front) of room selling. We have an online bookstore for selling books. Let our bookstore work for you while you develop relationships in the classroom. 

Developing credibility during your presentation is good, but it can wear thin quickly. Name-dropping is particularly offensive if it goes on too long or is spread on too thickly. Personal anecdotes can illustrate a point and make you seem warm and interesting, but use them sparingly—listen more than you talk.

Be an attentive listener to attendees’ situations and offer to help think through a situation or problem. Help them connect with others who have similar problems. Be an inviting resource, but don’t push. If you wish to continue contact after the conference, you are allowed to have attendees voluntarily sign up for e-mails. You must make it clear :  it is only if they are interested in receiving more information from you and/or your facility.
 

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