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2014 EAS Conference Speaker Page

Thank you for your participation in the conference programme of the Euro Attractions Show 2014 in Amsterdam.  We wish you every success! 

To help you make the best presentation possible at the EAS 2014, IAAPA has developed the following guideline  with some useful advice that you can use to improve your Powerpoint file and your presentation style.

The guideline also explains how to save, and upload the presentations as well as some general presentation "do's and don'ts”

1. Room Set-up 
2. Presentation Template and Format 
3. Some Helpful Tips When Using MS Powerpoint
4. General Dos and Don'ts
5. Presentations at nearby attractions
    - IAAPA Safety Institute
    - Young Professionals Forum
    - Waterpark Forum



1. Room Set-up

The conference room will be equipped with the following AV to support your presentation:

- Laptop
- Tabletop microphones
- Hand- microphone
- Ear-microphone
- Banqueting tables on stage with four chairs
- Lecter
- There is NO WIFI in the conference room

There will be a speaker-prep room near the conference room where you can prepare and fresh up. The room number is F001 and is located on the ground floor of Entrance F.
We advise all speakers to be present at the conference room at least 20 minutes prior to the event. This gives you enough time to sound-check, setup the presentation and feel the stage.  


2. Presentation Template and Format

To maintain a consistent look-and-feel to each presentation, use the EAS conference PowerPoint template. The PPT template can be downloaded here: EAS Presentation Template 2014.

 Save your presentation as follows:
- Date of presentation (DD/MM/YY)
- Seminar title_
- Speaker surname

Example:  24092014seasonalevents_ASmith.pdf
Save the document as .pptx or .pdf.
The presentation should be sent to pmoragrega@IAAPA.org.

Submit your presentation on or before 5 September 2014.
And don’t forget: Bring a copy of the presentation on a USB to the seminar with you!


3.  Some Helpful Tips When Using MS PowerPoint

- Welcome Slide: The first slide of a presentation is often referred to as the opening slide/welcome slide.

To present a good introduction, please list the following subjects:
- Session title
- Speaker name, title and company
- Date

Backgrounds and font sizes

It is important that slides are made with the template provided in order to keep 16:9 size required to fit on the screen. Therefore use the same background on each page. If you choose to use a colored background in a slide, it is important that the background and the chosen font color are contrasting colors so they work complimentary (i.e. black/white).  

 For all presentations we recommended to use IAAPA/EAS font type Helvetica. Please avoid licensed and unique fonts that are not compatible with the standard MS Office font package.

 The larger, the better. We recommend using the following standards for the text of the presentation so it is readable for the entire audience.
- Title size: 40 point
- Subtitle or bullet point size: 32 point
- Content text should be no smaller than Verdana 24 point

Additional remarks:

Do not use all capital letters; It makes the text hard to read
Do not use s acronyms (such as NASA, IAAPA)
Only use italics for:
- Quotes
- To highlight thoughts or ideas
- Books, journals, or magazine titles

Graphics, charts and Illustrations

Avoid using graphics that are difficult to read such as complex and detailed graphics.
Also, avoid graphs and charts that contain too much information in an unreadable format such as a detailed year planning.

Illustrations
Only use illustrations when needed, otherwise they become distracters instead of communicators
Illustrations should relate to the message and help make a point
Ask yourself if it makes the message clearer
Simple diagrams are great communicators

Bullet Points

- Avoid ‘all word slides’; do not type out the whole presentation on to the slides. Instead use bullet points, but keep in mind:
- Limit the number of bullet points in a screen to 6
- Keep bullet points brief
- Slide Animations and Transitions
- Use slide animations and transitions very sparingly. If used too often, audiences will only see the animation and not the message you’re trying to get across.
- Use the same animation type throughout the entire presentation. Using more than one animation type can be very distracting for the audience.


4. General Dos and Don'ts:


Dos:

Smile!

- Relax and have fun … the audience will feel it.

- Be energetic, enthusiastic, and passionate.

- Use appropriate humor or other ways to engage the audience.

- Know your topic so you don’t need to read it.

- Move around; don't limit or "trap" yourself behind a laptop or podium.

- Shake things up … keep the audience interested.

- Use an interactive format, and involve the audience. Don’t wait until the end to engage them.

- Provide variety.

- Try to add stories, anecdotes, testimonials, or demonstrations that emphasize your point.

- Repeat questions asked by the audience so everyone can hear.

- Stay on track and within allotted time.

- Summarize your key points to wrap up your presentation.

- Provide tools and information the audience can implement.

- Remember that audience is very interested in what you have to say. They want you to do well!

Don'ts:

- Read your presentation or read directly from slides.

- Use big words or acronyms that audience may not know.

- Look over your shoulder at the screen, or worse, stand and talk to the screen instead of to the             audience!

- Use slides that are text heavy – if you have that much information to share, post it on the attendee   website!

- Engage in side conversations with other presenters or panelists during the session.

- Answer without repeating the question first. Many people can’t hear the question, so unless you repeat it, the answer will make little sense.

- Use conversation fillers like "um,” "you know," and "like.”

- Speak too quickly.

You, the Presenter
The audience came to see you and are eager to hear your story. Do not use the presentation and media to hide yourself. The media should enhance the presentation, not be the presentation.



5. Presentations at nearby attractions

The following EAS events take place at nearby attractions:

IAAPA Safety Institute   Beurs van Berlage
Institute for Attractions Managers   Heineken Experience 
Young Professionals Forum    Heineken Experience 
Waterpark Forum    Center Parcs de Eemhof 

 
IAAPA Safety Institute
Monday, 22 September 2014

The IAAPA Safety Institute takes place in the Beurs van Berlage, which is located in the city center of Amsterdam. Speakers are responsible for their own transportation to the Beurs van Berlage. All speakers are pre-registered for the EAS and the Opening Reception.
Badges can be collected at the reception desk of the Beurs van Berlage. You do not need to collect your badges at the RAI Exhibition and Convention Center.
We kindly ask all speakers to check-in 20 minutes prior to the event with the EAS representative.

Contact information:
Beurs van Berlage
Damrak 243 
1012 ZJ AMSTERDAM
+31 20 - 530 41 41 

Young Professionals Forum
Wednesday, 24 September 2014

The Young Professionals Forum takes place at the Heineken Experience, which is located in the city center of Amsterdam. Speakers are responsible for their own transportation to and from the Heineken Experience. Public transportation is advised. A car parking is located around the corner of the Heineken Experience. Transportations are for the speakers own expense.
We kindly ask all speakers to check-in 20 minutes prior to the event with the EAS representative.

Contact information:
Heineken Experience
Stadhouderskade 78
1072 AE AMSTERDAM
+31 20 523 9222


Waterpark Forum
Wednesday, 24 September 2014

The Waterpark Forum takes place at Center Parcs de Eemhof, which is located in Zeewolde (45 minutes from Amsterdam by bus). For all speakers a seat in the bus is reserved. The bus will depart from Entrance E at 15:00 from the RAI Exhibition and Convention Center.
Please make sure to be on time since the bus will leave at 15:00 sharp.

Contact information:
Center Parcs de Eemhof
Slingerweg 1
3896 LD ZEEWOLDE
+31 36 522 9100


Policy reminder - Education is a No-Sales Zone!


We've all had a few experiences in the past when people pushed themselves or their services too hard. So, we have established a clear line of a "No-Sales Zone" at our meetings. No matter what your product or service, attendees do not feel comfortable when they think you want them to buy something. Be careful not to let any sales talk creep into your presentation—if you do, attendees will turn off and tune out. The balance between developing a relationship and selling is a little tricky, so here are some suggestions to help you on your way.

No back (or front) of room selling. We will have a bookstore for selling books. Let our bookstore work for you while you develop relationships in the classroom. (See the “Are You An Author?” portion below if you have a book.)

Developing credibility during your presentation is good, but it can wear thin quickly. Name-dropping is particularly offensive if it goes on too long or is spread on too thickly. Personal anecdotes can illustrate a point and make you seem warm and interesting, but use them sparingly—listen more than you talk.

Be an attentive listener to attendees’ situations and offer to help think through a situation or problem. Help them connect with others who have similar problems. Be an inviting resource, but don’t push. If you wish to continue contact after the conference, you are allowed to have attendees voluntarily sign up for e-mails. You must make it clear it is only if they are interested in receiving more information from you and/or your company.