IAAPA Speakers’ Guidelines

Please carefully review the following information and guidelines for speaking at the 2011 IAAPA Attractions Expo in Orlando, Florida. This year, we will continue our pledge to “Go Green” and provide only paperless supplemental materials for our Education Sessions. All prospective 2011 speakers should familiarize themselves with this information.

What IAAPA Expects from Attractions Expo Speakers

• Provide electronic versions of appropriate notes, slides, handouts, and/or other supplemental materials related to their session to IAAPA to be posted online for members and attendees to access. Materials (at least a reasonable draft version) must be provided to IAAPA in advance so that PDF versions can be made available to attendees during the Expo. Prospective speakers should be willing to commit to submitting electronic Handout materials by mid-October, 2011.
• For sessions with multiple speakers, a Session Coordinator should be designated. This person will be the primary contact person and coordinator for the session and will facilitate communications between IAAPA and all of the session’s speakers.
• Sessions may include a maximum of four (4) speakers per 75 minute session.
• In accordance with IAAPA policies, speakers presenting at IAAPA Attractions Expo are not permitted to present at, participate in, or support other commercial or fee-based events held in the same city (Orlando, FL or surrounding area) during November 9 – 23, 2011.
• Speakers at IAAPA educational sessions are expected to provide educational presentations with minimal commercial influence. Sales and product promotions are prohibited at Education Sessions.
• Speakers should plan to bring their final presentation on a USB device or DVD, test it on the equipment provided at Expo, and load it onto the classroom computer at the beginning of the presention.
• Speakers grant IAAPA permission and rights to have their session recorded and made available through our website and publications at IAAPA's discretion.  If a speaker does not want their session recorded they must notify IAAPA’s Education Department in writing prior to the start of the Attraction Expo, and receive acknowledgment that their request has been recorded.
• Speakers should strive to adhere to the general timeline outlined in the information below.

What Speakers may Expect from IAAPA

• IAAPA will notify every Session Coordinator submitting under the Call for Presentations by May 9, 2011 to advise them if their session has been selected for inclusion in IAAPA Attractions Expo 2011.
• IAAPA will provide the audio/visual equipment for each session. This will include: a computer (with DVD drive & USB ports) connected to a projector & screen, a speaker’s podium with microphone, table with microphones. A lavaliere microphone will be provided if it is requested prior to the start of IAAPA Attractions Expo 2011.
• IAAPA will provide a computer (identical to the ones in the Education classrooms) in the Speaker Ready Room where speakers may rehearse, test for software version differences, and leave a revised/ final version of their presentation to be posted online.
• IAAPA will provide attendees with access to electronic versions of the supplemental materials (including PDF versions of presentations, handouts, notes, etc) which are provided to IAAPA by speakers. IAAPA will promote a “green” Expo and will not print or distribute printed materials.
• IAAPA will strive to promote and acknowledge speakers and their sessions through the IAAPA website and printed materials.
• IAAPA will provide complimentary IAAPA Attractions Expo 2011 registration for up to a limit of four (4) IAAPA Committee approved speakers per session.
• IAAPA may assign a member of an IAAPA committee to speakers to serve as a liaison and resource in preparing for the event.

Additional Information for Speakers

Key Deadlines and Dates:

February 7 – Call for Proposals closes and all entries are distributed to IAAPA Committees.
April 18 -30 – IAAPA sends out invitations to accepted speakers and notification to those submitting Proposals which were not selected for this year.
May 1 – Deadline for speakers of selected proposal to accept their invitation and confirm their commitment to speak during the assigned time/day; and to provide IAAPA's Education Deptartment with the final program title, description, and speaker listings (including each speaker's name, title, company, and an email address for registration purposes) that will be used for marketing brochures, registration forms, and on the IAAPA website.

June 1 – Deadline for speakers to provide IAAPA's Education Deptartment with a brief biography (under 200 words) and a photo if they would like to be listed or updated on the IAAPA website.
July 15 – Deadline for speakers to revise or updated contact information provided to IAAPA for Expo Badge printing and for On-Site guidebook corrections
October 14 – Deadline for speakers to provide IAAPA's Education Deptartment with electronic versions of supplemental Educational materials such as PowerPoint slides, handouts, notes, etc that will be posted online for attendees to reference during and after the Expo.
November 14-18 – Speakers present during their session of the IAAPA Attractions Expo in Orlando, Florida!